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How to set up your POP3 email account in Windows Mail

Before you start:

  • Please ensure you know your email user name (this is usually the full email address) and password.
  • Italicised text is used throughout this guide to demonstrate example settings. This should not be copied directly!

Windows Mail (Vista)

  1. Start Windows Mail.
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    Click on the “Tools” menu and select “Accounts”.

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    This will bring up the Internet Accounts window, then click on “Add” and select “Mail”.

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    The wizard will then start and ask you for your “Display Name” – this is the name you want to associate with the e-mail address. It is what people who receive your e-mails will see as who sent the mail. Once you have filled that in click “Next”.

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    The next screen asks you for the e-mail address that you are going to be using (e.g. info@yourdomainname.co.uk) Once again click “Next” when you are ready.

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    The next screen asks you for your mail server information; you need to make sure that the top box says “POP3” (it should already be that by default). In the same way that your website with us is found at www.yourdomainname.co.uk the “Incoming mail (POP3 or IMAP) server” needs to be set to mail.yourdomainname.co.uk
    (Please do not enter any @ symbols into the server address box).

    In the “Outgoing mail (SMTP) server” box, if you know it, enter your internet service provider’s outgoing mail server. Otherwise use the same as in the incoming box to use our mail server (mail.yourdomainname.co.uk).You should then be able to see a check box at the bottom labelled “Outgoing server requires authentication” – tick this box and then click “Next” to continue.

    Freeserve Users: You must use smtp.freeserve.co.uk in the outgoing mail server box.
    BT Openworld/BT Connect Users: You must use the same as your incoming mail server.

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    This screen asks you for your account information, the “Email username” will be the user name you were given when the account was created (usually the full email address for the account, complete with @ symbol). Windows Mail tends to partly fill this in for you, but you will have to make sure it is correct. The password will also have been supplied to you, please note the password is case sensitive. Below this is a checkbox for “Remember password”, which we recommend ticking.
    Click “Next” to continue.

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    You will now be presented with a screen saying you have entered all the information for the new account. Now click “Finish” and you will be returned to the accounts screen. You will be returned to the main accounts screen and you can now click “Close” to finish.

  9. Your mail account is now ready for use. Click on the “Send/Recv” button at the top to check your mail.

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About the author:

Established in 1996, BF Internet are a UK Web Design company offering creative design and online solutions for business start-ups, SMEs, corporate clients & major high street brands. See www.wearebfi.co.uk for portfolio, more details and a free consultation.